FAQS
1. GIS DOWNLOADS
1.1. I'm not sure which datasets I need
Information about each dataset, including content, format, and currentness, are described in detail in the metadata, which can be viewed by clicking the Details button for each download.1.2. For 2005 orthophotography, which should I choose, MrSID or JPEG 2000 format?
2005 aerial photography is offered in two different formats: MrSID and JPEG 2000. The datasets are virtually identical except for the file format. The choice between MrSID and JPEG 2000 format imagery is largely a function of what software is being used, as well as personal preference. Contact your software vendor to see which formats are supported. MrSID is well-established and supported by many high-end commercial GIS, CAD, and graphics software packages. However, it is a proprietary licensed format that at the time of publishing of the 2005 photography was not supported in many open-source software. JPEG 2000 is a relatively new, open standard format that is not as widely implemented yet. Differences in image quality between the two formats should be minimal.1.3. Can I download only the data for the area I'm interested in?
All datasets cover the entirety of Summit County and must be downloaded as such.1.4. Will I be able to view and print the data just like on Summit County's web site?
The downloads just contain raw data; how you view and query those raw data depend on the software used and your cartography skills.1.5. What kind of software do I need?
A robust software application that supports shapefile and/or DXF formats is strongly recommended. Summit County GIS cannot endorse any GIS software vendor over another. An Internet search for terms like "GIS software" or "open source GIS" will return many useful results for locating GIS software.1.6. Will the data work with my software?
Contact your software vendor to determine if the data types available for download are compatible with your software package. Summit County only tests the data with ESRI's ArcGIS and does not provide technical support for using these files with your software.1.7. What happened to the DVD's?
The DVD datasets have been discontinued. However, if you have difficulties downloading any of the large datasets, they may be requested on DVD. Contact Summit County GIS with a list of the datasets you would like on DVD. The cost is $12 per DVD of data, plus shipping.1.8. What happened to the OSIP DEM and LIDAR DVD's data?
All of the data that were on the OSIP DVD's is available for download from OGRIP, except for the Summit County GIS-created JPEG 2000 tiles, available for download from this site.1.9. Why do you distribute annotation in DXF format?
Summit County GIS currently stores annotation natively in coverages, which is a proprietary format supported by few software. Coverage annotation can be exported to shapefiles, however there is no such thing as a text shapefile - the annotation becomes a line feature with the text as an attribute. The lines must then be labeled with the text attribute by software, frequently not applying the text characteristics of the original coverage annotation as intended by Summit County. Exporting to DXF allows for a widely implemented format that preserves the annotation as a text object.1.10. Why are some downloads a ZIP archive while others are something called a TAR file?
Summit County GIS tries to provide data in a format accessible to as many different computer systems as possible. The ZIP format is fairly ubiquitous, but some implementations are limited to a two gigabyte file size limit. The TAR format is a widely implemented open standard that Summit County GIS has chosen for datasets exceeding two gigabytes.1.11. What are the XML and XSL files included in the downloads?
The XML files included with each dataset contain the same metadata shown when clicking the Details button on the downloads page. The XSL file contains formatting codes that allows the XML file to be displayed in a web browser. For those using ESRI's ArcCatalog software (versions 8.x and 9.x), the XML file will display in the Metadata tab for the dataset, using the style sheet of your choice. To use the Summit County FGDC Plus style sheet in ArcCatalog, copy it to your ArcGIS metadata style sheets directory (typically C:\Program Files\ArcGIS\Metadata\Stylesheets).1.12. What happened to the tiled DXF files from the DVD's?
When Summit County GIS began distributing data on DVD, GIS data formats were just beginning to be incorporated into "mainstream" software products, such as CAD, and computer hardware requirements for working with large datasets were steep. As a courtesy to engineering and architectural firms, parcel and contour data were broken up into small tiled files in a native CAD format (DXF). This conversion and tiling took up the majority of the time required to publish a DVD. Today, adequate hardware for working with county-wide datasets is relatively inexpensive, and most modern CAD software will read GIS formats natively, so the tiled DXF versions of the datasets have been dropped.1.13. Can I copy/re-distribute/re-sell Summit County GIS datasets?
Legally, there are no restrictions on copying, re-distributing, or re-selling Summit County GIS data. Summit County GIS would prefer that any metadata provided for any of the datasets be included and maintained in any copies/enhancements. Any of the data that are altered by a third party should be labeled as such.1.14. How often is (dataset) updated?
At present, Summit County GIS will maintain the twice-a-year update schedule (January and July) for parcel-related layers. Publishing updates more frequently is being considered.Summit County attempts to update aerial photography every five years and topographic data (contours, building footprints, etc.) every ten years, depending on availability of funding. The next scheduled time for Summit County-purchased aerial photography and topographic data is 2010.
2. GIS MAPS
2.1. The map viewer isn't working in Firefox/Chrome/Safari/Opera.
The map viewer uses an ActiveX control that is proprietary to Microsoft technology. It has only been tested to work with Internet Explorer and Windows (98, XP, 2003) operating systems. Internal testing has shown that using the Firefox add-in IE Tab may not work either.2.2. The map is showing an encroachment on my property.
Please see the Disclaimer (also available from the light blue button in the upper right corner of the application), particularly The Map Data section.2.3. The parcels in the area I'm looking at are way off compared to the aerial photo.
Please see the Disclaimer (also available from the light blue button in the upper right corner of the application), particularly The Map Data section.2.4. Instead of a map, I am getting "[ERR0924] Requested image is too big and cannot be created."
Try resizing your browser window to a smaller size. The map viewer has limits as to the dimensions and file size of the map image (the map you see is a server-generated JPEG image). If you are using a large monitor or a resolution greater than 1280x1024 you may encounter this error.2.5. Instead of the map viewer, I am getting "Loading Viewer..." or "Server: 3D was not found..."
There is a problem with the map server. Contact Us to report the error you are seeing. Live support is only available during normal Fiscal Office business hours (7:30 - 4:00 Eastern Time, Monday - Friday, except holidays).2.6. When I click on the "View ARCIMS Map" button in the Parcel Search tab, I get a "No Features found" error window.
Make sure that Parcels is the active layer. If it is closed, expand the Parcels folder in the table of contents by clicking on the folder icon. If the gray circle next to Parcels is not filled in, click the circle to make Parcels the active layer. Then try clicking the View ARCIMS Map button again.2.7. Why can't I right-click on the map and save it as a JPEG?
This is how the software the application is based on is designed. The software overlays the map image with a transparent, one-pixel image, so that when you try to save the image to your computer all you get is a "blank" image. One workaround is to use a screen capture program to save an image of the map. Another workaround is to use the Print button on the toolbar directly above the map and then click the "Create Print Page" button. In the page that is created for printing, the map image can be saved like you would any other image on a web page.
3. RECORDING
3.1. What is your mailing address?
Summit County Fiscal Office
Recording Division
175 South Main Street, 4th Floor
Akron, OH 44308
330-643-2712
3.2. Does Summit County offer on-line access to Recorded Documents?
You can search and view Recorded Documents using a web browser from 1988 forward. You can also access recorded document information by visiting our office and using our public computers located on the 4th floor in the Records Room.3.3. What is Summit County's document turn-around time?
Our turn-around time is 3 - 5 working days.3.4. How can I obtain a copy of my deed?
You should have received a copy of your original deed shortly after the closing of your home. If you cannot find your deed, our office can provide a copy of your deed. You can mail a request. The cost of the copy is $4; add $1.00 if you want the copy certified. Include a stamped, self-addressed envelope with your request.3.5. Does the Recording Division perform title or property searches?
No, we do not.3.6. How do I change the name on a deed?
To change the name on a current deed of record, a new deed must be prepared and recorded. Ohio law states only the individual requesting the change or an attorney can prepare the new deed.Once the new deed has been prepared, it must be presented to the Fiscal Office Tax Map Department for approval of the legal description contained in the new deed. From there, it is taken to the Conveyance Department for the transfer to the new name. The deed is now ready for recordation in the Recording Department.
Recording fees are $28 for the first two pages and $8 for each additional page.
3.7. How do I replace a lost Military Discharge DD 214?
Military Discharges are recorded at no charge in our Recording Division. Certified copies are given as a courtesy to military personnel. Your discharge from active duty, DD Form 214, is one of the most important documents you will receive from the branch of military service where you served. It allows you to participate in all Veterans Affairs programs as well as many state and federal programs.Military Discharges are not viewable via the Internet.
If you did not record your DD Form 214 at the Recording Division office and you need a copy, you can request one by calling or writing your Member of Congress.
3.8. How can I obtain a copy of birth and death records?
For Akron residents, call 330-375-2976; all others call the Summit County Health Department at 330-923-4891.
4. REAL ESTATE TAXES
4.1. How much are my property taxes?
Any questions you may have regarding the amount of taxes owed, payments made, ownership of property, etc. can be found on on our Web site. You can search by parcel number, name or address; just choose the tax year in question. Access Property Tax Information now.4.2. Is there a grace period after the due date?
Ohio law does not permit any time extensions for paying property taxes. Even failure to receive a tax bill will not excuse late payment; it is the taxpayer's responsibility to obtain and pay their tax bill on time.4.3. How much is the penalty for late payment?
Penalties are 10% of the unpaid taxes for first half. If the tax bill is not paid by the second half due date, the total amount of unpaid current taxes is subject to another 10% penalty. This means that first half taxes and penalty are subject to the second half 10% penalty.4.4. Whom should I make checks or money orders payable to?
- John A. Donofrio, Fiscal Officer or Summit County Fiscal Office
- Regional Tax Collection payments should be made payable to the participating institution by the due date
4.5. Where and how can I make payment?
- NEW! By Credit Card or e-Check: You can pay your bill with MasterCard, Visa, Discover, American Express or electronic check by phone or on this website. Payments are processed by Official Payments Corporation, which charges a service fee of 3% for credit card payments and $2 for an electronic check payment. To pay by phone call Official Payments Corporation at 1-800-2PAY-TAX (1-800-272-9829). Follow the instructions on the recorded message. You will need your parcel number, and you will need to know the jurisdiction code for Summit County, which is 4596. Pay online now
- Taxes can be paid at the Summit County Fiscal Office-Treasurer Division on the third floor of the Ohio Building in downtown Akron at 175 South Main Street, from 7:30 a.m. to 4:00 p.m., Monday through Friday.
- Current taxes may also be paid through the Regional Tax Collection System during first and second half collections. There is a listing of participating banks on the front of the tax bill. Payments will be accepted only during an open collection. An open collection begins when first or second half tax bills are mailed, and continues until the deadline due date. Taxes are one year in arrears.
- Tax payments can be mailed. Those payments must be U.S. Postmarked by the due date to avoid the statutory penalty for nonpayment. A private meter postmark is not valid for establishing the date of payment.
4.6. Do I have to make monthly (R.E.D.) payments or can I pay all five(5) coupons at once?
Our (R.E.D.) Real Estate Discount Program gives you the option to make monthly installments or pay all five coupons at one time. The larger the initial payment, the greater the discount credit. Sign up to start earning interest on property tax payments with our Real Estate Discount Program.4.7. When are Tax Certificate Lien Sales held?
Tax Certificate Lien Sales are held in late October of each year.4.8. How do I change my tax mailing address?
Ohio law states a change in the mailing address of any tax bill must be made in writing to the county Fiscal Officer by the taxpayer. You may also change your mailing address or make mortgage company changes by e-Mail
5. BUSINESS LINKED DEPOSITS
5.1. Is there an annual application period or deadline?
No, funding decisions are made year round based on a first-come, first-served basis. There is no application fee.5.2. How do I know if my local bank participates in this program?
Contact our office at 330-643-2610 for a list of eligible lenders.5.3. Where does the money come from?
The Fiscal Office does not loan money to either the bank or the small business; the Fiscal Office only invests money. The Fiscal Office purchases a certificate of deposit at a reduced rate for two years from the lending institution. The lender agrees to pass along the interest savings to the small business owner’s loan.5.4. If I am approved, how long will it take to get my money?
If you are approved by the Fiscal Office, the linked deposit may be funded whenever your bank is ready.5.5. Is the small business Linked Deposit renewable?
There is an option to renew for an additional two years. Renewals are not guaranteed and a business must show it will continue to create or maintain jobs to receive a renewal.
6. UNCLAIMED FUNDS
6.1. What is the procedure for making a claim?
All claim forms must be signed, notarized and mailed to:Summit County Fiscal Office
Attn: Unclaimed Funds
175 South Main Street, Room 211
Akron, OH 44308
If there are multiple claims, a seperate form needs to be completed for each dollar amount. All claims must have the proper proof of claim. Once the claim form is received in our office, processing takes approximately 20 business days. Many claims require authorization to pay from the originating agency; this may take a little longer.
6.2. What should I do if I think I may have Unclaimed funds?
Write to the Summit County Fiscal Office, Attn: Unclaimed Funds, 175 South Main St., Room 330, Akron, OH 44308. Provide your current name and initials, along with any prior names you have used, such as maiden names or you can search our Unclaimed Funds Online. If you find accounts belonging to you or someone you know, you can either print the claim form, complete it and return it to us at the above address for processing or call 330-643-2335.6.3. What are some examples of the Unclaimed Funds held by the Fiscal Office Auditor Division?
- Fiscal Office - Vendor Payments
- Fiscal Office - Real Estate Tax Overpayment
- Clerk of Court - Fees & Costs
- Juvenile Court - Fees & Costs
- Probate Court - Lost Heir Accounts
- Sheriff - Sheriff Sale proceeds
6.4. What are some examples of proof of claim?
A clear photocopy of a document with the original owner’s name and Social Security number on it, such as the Social Security card, driver’s license or State of Ohio ID REQUIRED FOR ALL CLAIMS (NOTE: The Social Security number will be held in the strictest confidence and used only to establish rightful ownership of the unclaimed funds.)The original check(s) IF AVAILABLE. If the owner of the funds is a business, please provide documentation which shows the Tax ID number along with documentation proving the individual signing the form is an authorized agent of said business.
6.5. If I am not the original owner, or the owner is deceased, how do I prove the claim?
First, you must show that the account belonged to the original owner (see #1 proof of claim). Second, you must prove that you are the rightful recipient of the funds, and you are legally entitled to claim these funds for the owner, such as if the owner is incapacitated or deceased. If the owner is incapacitated, proper documentation from the Court to show a guardianship, custodial, or Power of Attorney relationship, and a court order, or permission from the guardian or custodian is required.If the original owner is deceased, a copy of the death certificate and letter of authority naming the executor of the estate is required. We will not pay a claim based solely upon a will or death certificate. If a professional finder is claiming the funds, a Power of Attorney signed by the executor is also required. (NOTE: The Summit County Fiscal Office reserves the right to contact the original payee directly to confirm a Power of Attorney)
